On the Maintenance screen, you can view if services are due for an individual asset, plus when they will be due in the future, and you can see the services that have been performed and logged for it in the past. To do so, follow these steps:


Caution: Be aware that your maintenance schedules must be assigned to the assets in order for the services to appear in the grid (and logged).


  1. In the sidebar menu on the left, click .
     
    The Maintenance screen will appear and display the maintenance schedules for the group you have selected in the Group Chooser. (See Choosing a Group to View Globally for details on how to change your chosen group.)
      
  2. If you need to check the maintenance schedule or history for an asset in a subgroup of your selected group, make sure that View Subgroups is toggled on below the grid.
     
    Every asset in your chosen group and its subgroups that has an assigned service schedule will be listed in the grid, sorted by due date (with the next due, or overdue, maintenance on top).
       
  3. Locate the row of the asset you need. (You can sort the Asset column, if necessary, as shown in Sorting and Filtering Column Data.)
      
  4. Click View Schedule at the far right of its row.
     
    Only its data will appear in the row at the top of the screen, which will include the odometer and engine hours values.

     
    The asset's services that are due, past due, and scheduled for the future will appear in the Schedule grid at the lower half of the screen.
      
    Here is an explanation of the grid options and column headers in the Schedule grid:
     
    • Next Service: The color bar indicates how far through the reminder period the schedule is; like a progress bar, the farther to the right the bar is filled, the closer the service is to its scheduled due date. (Red indicates due or past due, orange that it is due soon, and green that it is not due in the near future.)
       
    • Service: The name of the service, such as Oil Change.
       
    • Last Service Date: The date and time when the service was last performed and logged for the chosen asset.
       
    • Due Date: The date and time when the service is next due.
       
    • Days Remaining: The number of days until the service is due.
      Note: If this value is negative, such as -3, that signifies that the service is past due (that many days).
    • Actions: Functions you can perform for the scheduled service on this screen.
       
    • View: Opens a properties window for the service, on which you can see its maintenance timeline, such as how many days, odometer miles, or engine hours will take place before the service becomes due again (such as 180 days or 5,000 miles).
       
    • Add: Opens a window in which you can log the service as performed. (See Logging a Service for details.)
       
  5. You can export the grid data to a CSV (comma-separated value) file by clicking  at the top right of the Schedule grid.
     
  6. You can choose which columns are displayed by clicking and following the steps in Customizing Displayed Columns.
     
  7. If you don't have iOn save grid modifications you make automatically for all the iOn screens (if the Automatically Save Grid Settings toggle in the Preferences area of My Profile is deselected — see Viewing Your Profile and Setting Your Preferences), you can save any layout changes you've made to the Schedule grid by clicking . (If you haven't made any layout updates you can save, will be above the grid instead.) See Saving Grid Changes for an Individual Screen for more details.
     
  8. To view the history of maintenance that has been performed on the asset (and logged in iOn), click the History tab.
      
    The past services will be listed by date, with the most recent service on top.
     
    The following is an explanation of the grid options and column headers in the History grid:
     
    • Service: The name of the service, such as Oil Change.
       
    • Service Date: The date and time when the service was performed (as entered in the log).
       
    • Odometer: The odometer value entered by the person who recorded the service performed on that date.
       
    • Engine Hours: The engine hours value entered by the person who recorded the service.
       
    • Actions: Functions you can perform for the service on this screen.
       
    • View: Opens a log window for the service, on which you can see its recorded details, including an invoice with the separate costs of the parts, labor, and tax; the total cost; and the service provider.
       
    • Edit: Opens a window in which you can modify the record for the past service. (See Editing a Service Log for details.)
       
  9. As with the Schedule tab, you can export the History grid data to a CSV file by clicking  at the top right.
     
  10. Again, you can choose which columns are displayed by clicking and following the steps in Customizing Displayed Columns.
     
  11. You can also save any layout changes you've made to the History grid by clicking (if you don't have iOn save grid changes automatically for all the iOn screens). See Saving Grid Changes for an Individual Screen for more details.