To add an individual asset to your iOn account, follow these steps:


Note: For details on how to add several assets at once, see Importing Assets.


  1. In the sidebar menu on the left, click .
     
  2. Click Assets on the flyout menu that appears.
     
    The Admin - Assets screen will appear.
       
  3. Click Add New at the top right of the screen.
     
    The Add Asset dialog box will appear.
       
  4. Type the name to use for the asset in the Asset Name field. (For vehicles, this is often a number.)
     
  5. If your organization uses aliases as a secondary identifier for your equipment, type the one for this asset in the Alias field.
     
    By default, the group you currently have selected in the Group Chooser will be set for the group to add the asset to.
     
  6. If you would like to place it in a different group, click the Group drop-down arrow and select the group from the list.
    Note: Only the asset name and group are required, plus the device installed in it if you want to be able to track the asset. If that's all you need to specify, you can skip to and perform one of step 13's lists and then jump down to step 25. However, it's recommended that you fill in as much data about the asset as possible.
  7. Click the Asset Type drop-down arrow and select its type, such as Vehicle.
     
  8. If your organization has designated categories, click the Asset Category drop-down arrow and select the category the asset belongs to, such as Light-Duty Truck.
    Note: The categories listed will be those that are available for the asset's assigned group or parent.
  9. If the asset contains an engine, click the Engine Type drop-down arrow and select its type, choosing from the available options Gas, Diesel, Hybrid, or Electric.
     
  10. Leave the Asset Status field at its default value of Enabled.
    Note: A very few iOn customers have a setup in which devices can be disabled to prevent the asset's use (for example, if their customers have ceased payment), but this won't likely be the case when you are adding a new asset.
  11. If the asset has a specified set of days and hours it is permitted to be operated, click the Schedule drop-down arrow and select the name of the schedule.
    Note: This feature is designed to work in coordination with the Unauthorized Usage reports, which show when assets were used in a time window that was not allowed (for example, outside of their assigned schedule of 9:00 a.m. to 5:00 p.m.). You can also set up an alert that will notify you of such prohibited use by applying the asset's schedule to the alert and selecting Outside Schedule in the Schedule Reference drop-down list, which will trigger the notification when the specified event occurs at any time that is not included in the approved hours. (See Adding an Unauthorized Usage Notification for details.)
     
    You will only be able to apply schedules in the same group as the asset (or a schedule from a parent group that is inheritable).
  12. If there is a maintenance schedule the asset's upkeep should be tracked by, click the Maintenance Schedule drop-down arrow and select it from the list.
     
  13. To add a device (such as an LMU-3030) for the asset, use one of the following two methods:
    Note: Before you proceed, verify the ESN (electronic serial number) of the LMU (location messaging unit) that has been installed in the new asset.
     
    The first method below uses the Device drop-down list, and the second uses a grid with detailed device information. To add the LMU using this latter way, skip down to "13b: Using a Detailed Devices Grid."
    13a: Using the Device Drop-Down List
     
    1. Click the Device drop-down arrow.
       
      A list of your devices will appear. Devices that are grayed out are already assigned to other assets.
        
    2. In the Select Device field, type part of the unit's ESN.
      Note: Alternatively, you can scroll down the list of devices until you find the one you want.
    3. Click the name of the device to assign to your new asset.
      Caution: You won't be able to select a unit that is already assigned to another asset. If you need to choose a previously used device, disassociate it from the other asset first. (See Editing an Asset.)

      Note: If the device you chose was assigned to a different group than the one you are placing the new asset in, it will be moved to the asset's group.
      The name of the device you chose will appear in the Device field.
       
    4. Skip down to step 14.
       
  14. 13b: Using a Detailed Devices Grid
      
    1. Click Select from Detailed Device List above the Device field.
       
      The Devices dialog box will appear.
       
       
      By default, your devices will be listed by name in ascending order (from lowest to highest for numbers, or from A to Z for words).
       
    2. Type part of the device name or ESN in the Search box and then press Enter.
      Note: Alternatively, you can sort or filter the Device Name or ESN column to find the LMU (see Sorting and Filtering Column Data if needed) or scroll down the list of devices until you find it.
    3. Click the row with the LMU's name and ESN to assign it to your new asset.
      Caution: You won't be able to select a unit that is already assigned to an asset. (The rows of devices that are currently associated with an asset will be gray, and their assets will be specified in the Asset Name column.) If you are reusing an LMU that previously belonged to another vehicle, remove its assignment from the other vehicle in iOn before trying to add it to the new asset. (See Editing an Asset; you'll need to edit the original vehicle, selecting  to the right of the Device field in its Edit Asset dialog box and then Continue.)
    4. Click Done.
      Note: If the device you chose was assigned to a different group than the one you are placing the new asset in, it will be moved to the asset's group.
      The LMU name you chose will appear in the Device field.
       
  1. If there is an I/O profile the asset should be associated with (such as if it's a truck with a winch input you want to track with your customized labels), click the IO Profile drop-down arrow and select it from the list.
     
  2. Click the Install Date calendar picker and select the date the asset's device was installed.
    Note: If the LMU was just installed, you can click Today at the top right of this field to have today's date entered for it.
  3. As this is a new asset (and therefore unlikely to have had an uninstalled device), you can leave the Uninstall Date field empty.
     
  4. Scroll down to the asset's Details section.
      
  5. If applicable, enter the asset's make, model, and year; its VIN (vehicle identification number); license plate number; and license plate state in the first six Details fields.
     
  6. If applicable, type the asset's odometer value at the time its LMU was installed in the Odometer Reference field — and enter the date that value was recorded in the Odometer Reference Date field using the calendar picker.
    Note: iOn will use this reading in the database as a jumping-off point to keep track of the odometer value and display it on other screens, such as Tracking.
     
    To enter the current date and time, you can click Now at the top right of the Odometer Reference Date field.
  7. If you performed step 19, you can leave the Odometer Reference Unit field at Use Default, which will use your default setting for miles or kilometers, or you can click its drop-down arrow and specify one of those to use for odometer data.
     
  8. If you have a record of how many hours the asset had already driven in its lifetime when its LMU was installed (and if applicable), type the engine hours value in the Engine Hours Reference field — and enter the date that value was recorded in the Engine Hours Reference Date field using its calendar picker.
    Note: Similarly, iOn will use this data as a starting point to keep track of the engine hours value and display it on other screens, such as Tracking.
     
    As with Odometer Reference Date, to enter the current date and time, you can click Now at the top right of the Engine Hours Reference Date field.
  9. If applicable, type the volume the asset's fuel tank can hold in the Fuel Tank Capacity field and how much fuel it consumes in the Fuel Burn Rate field.
     
  10. If the earlier fields didn't describe the asset well enough, type what it is in the Description field (such as "Cargo container").
     
  11. You can leave the Override Bus Value settings at their current values. These will be "set" by the device when it syncs with the iOn database, and you'll only change them when editing, if needed.
    Note: By default, the odometer values, engine hours, and vehicle speed are pulled from vehicle bus data instead of calculated based on GPS data. You may find later that your odometer values aren't being pulled accurately enough from the LMU (for example, if you keep getting 0 odometer readings listed on the Tracking screen), and you may choose to select Odometer (or other options) here to have GPS data handle the values instead.
  12. Click Done.
       
    Your new asset will appear in the Assets list, and a success message will appear at the bottom of the screen.
      
  13. Click OK to dismiss it. (Or you can wait a few seconds, and it will automatically close.)

Note: To see how to associate drivers, routes, iOn Tags, and other assets (such as trailers) with your new asset, go to Assigning Entities to an Asset.