The Dashboard provides key information about your fleet's overall performance in an at-a-glance view. The Utilization tab shows how your assets are being used across your fleet from week to week, including idling and work time, plus the percentages of usage of each asset (in other words, if the asset is being used all the days in the chosen time range for the expected number of work hours).
Note: By default, the Utilization Dashboard displays results for the past 30 days for all your assets, all your groups, and all your asset types, categories, and fuel types. To see how to change these options, go to Customizing What's Displayed on the Safety and Utilization Dashboards.
Displaying the Utilization Dashboard
To open the Utilization Dashboard, follow these steps:
- In the sidebar menu on the left, click . (If your organization has purchased the add-on service CrashBoxx, you'll see a flyout menu, on which you will also have to click Fleet.)
The Dashboard screen will appear and display the Fleet tab, unless you were on one of the other tabs previously during this session.
- Click the Utilization tab at the top of the screen.
The Utilization by Week Widgets
At the top of the screen, you will see two Utilization by Week bar graphs. The first of these shows how your overall fleet asset utilization percentage has increased or decreased over the chosen time period (by default, the last 30 days). The y-axis displays the percentage values, and the x-axis time segments. (For the default date range of Last 30 Days, these will be weeks.) For example, if one week shows a percentage of 15%, this means that your assets were used at only 15% capacity during those seven days. You can view just the utilization bars or just the trend line by mousing over those options above the bar graph. (Again, you can modify the time period and applicable assets as shown in the article Customizing What's Displayed on the Safety and Utilization Dashboards.)
The second Utilization by Week tile displays how much time your assets were idling from week to week versus being driven for work use. The idle time shows how many hours per day your assets were idling for the week, and the work value shows the number of hours a day they were employed for your organization's work. These are on the same bar so that you can quickly visualize how much of a week's driving/operating time was spent idling versus working. As with the first Utilization by Week widget, you can hover your mouse cursor over the choices above the bar graph to see just the idle bars, work bars, or the trend line.
The Utilization Summary Table Widget
The Utilization Summary Table grid provides detailed usage data by asset, including percentage of utilization, the number of days the asset was active in the chosen time range, the idling percentage of engine time, distance driven, total engine-on time, and a breakdown of how many of the hours were idle and work time. Be sure to scroll to the right to see more columns of data!
Each value in the Utilization Summary Table grid is a clickable link that will open up detailed day-to-day usage information about just that asset for the last 30 days (by default), including the distance it drove each day, its engine-on hours/day, its idling and work hours/day, odometer readings, and location. Scroll to the right to see all the available data. The Normal Utilized Time column shows the number of hours the asset was expected to be used (such as eight hours) and the Over Utilized Time columns displays the amount of time the asset was used in excess of that. This can tell you if vehicles are being driven longer than they should be.
Exporting to PDF
You can export the Utilization Dashboard to PDF as follows:
- Click to the right of Asset Utilization Summary at the top of the screen.
The PDF Report Settings dialog box will appear.
- Choose the paper size, orientation, header, and footer you want.
- Click to download the PDF.
A message will inform you that the file is being prepared.
When it's ready, the PDF will be downloaded.