An iOn schedule is a plan of the specific days of the week and hours of those days designated for an entity's use. For operators and assets, an applied schedule would be the time you expect them to be driving/in operation. If a schedule is assigned to an alert, the alert will be triggered only during the apportioned hours — for example, you can create a schedule from 10 p.m. to 4 a.m. and associate it with an Ignition On alert if you want to be notified about your vehicles being operated after hours. (Also, you can select for an alert to be triggered any time outside the applied scheduled, such as if you want to be notified if a driver is using a vehicle beyond their approved work hours.)


If you need to edit the properties of one of your schedules, follow these steps:


Note: Make sure that the schedule is created (and has any necessary edits) before adding a new alert, asset, or operator that will need it.
 

For an explanation of the features of the Admin - Schedules screen, go to Navigating the Admin - Schedules Screen.


  1. Click  >> Admin >> Schedules.
     
    The Admin - Schedules screen will appear and display the Manage Schedules list.
       
  2. If the schedule is in a subgroup of the one you have selected in the Group Chooser, click Include Subgroups at the bottom of the screen.
     
  3. Scroll down to the schedule you need to modify or filter the Name column to find it. (See Sorting and Filtering Column Data if needed.)
     
  4. In the row of the schedule, click  under Actions.
    Note: Alternatively, you can select the schedule's check box and then click at the bottom of the screen. You actually can edit multiple schedules this way (by selecting all of their check boxes before clicking ), but you can only edit fields they have in common, such as their group assignment.
    The Edit Schedule Name dialog box will appear.
      
  5. To change the name of the schedule, select the text in the Name field and type the new one, such as 9 to 5.
     
  6. If you would like to place the schedule in a different group, click the Group drop-down arrow and select the group from the list.
    Note: Only entities assigned to the group you choose will be able to have this schedule applied to them, plus its subgroups if you make the schedule inheritable. If you want the schedule to be able to be used by every alert, operator, and asset, in every group, place it in your top-level group (and make sure that Inheritable is selected).
  7. If you need to better describe what time frame the schedule is planned for, select the text in the Description field and type your new explanation (such as "Work hours only — 9 a.m. to 5 p.m. weekdays").
     
  8. Make sure that the Status field is set to Enabled.
    Note: Future plans include being able to set a schedule to Disabled or Suspended and then not allow it to be associated with an entity. This feature isn't currently working, however.
  9. If you want the schedule to be able to be applied to entities in subgroups of the group it is assigned to (so the subgroups, or child groups, inherit the schedule from the parent group), make sure that Inheritable is selected.
     
    If you want it to be available only for that single group's entities, deselect Inheritable.
     
  10. If you need to change one of the existing configurations, such as to modify the hours it covers, follow these steps:
     
    1. To change the configuration's day, click its Day drop-down arrow and select the day of the week you need to use.
       
    2. To change the hour the configuration will start, click in the Start Time field and follow these steps:
        
      1. In the time picker, click and drag the hand to the hour that will begin the part of the day you want covered by the schedule (such as 9 for 9:00 a.m.).
         
      2. Then click and drag the hand to the minute of that hour (such as 00 for 9:00 a.m.).
         
      3. If the selected 12-hour time period isn't correct, click AM or PM (depending on which you need).
         
      4. Click OK.
         
    3. To change the hour the configuration will end, click in the End Time field and repeat step b's procedure.
      Caution: The time span cannot cross midnight, but there are plans in the future to change that limitation. Currently, though, if you want to create a schedule that covers 10 p.m. to 4 a.m., for example (such as if you want it to be applied to an alert that checks for Ignition On events so that you can make sure no one is operating your vehicles after hours), you'll need to use two configurations to cover that for each day — one for the first day (such as Monday) from 10 p.m. to 11:59 p.m. and a second one for the following day (Tuesday in this example) from 12:00 a.m. to 4:00 a.m.
  11. If you need to add another day for the schedule, click  to the left of Add Configuration.
     
    Another row of Day, Start Time, and End Time options will appear.
      
  12. In the row of the new configuration, repeat step 10.
     
  13. Repeat steps 11 and 12 for all the new configurations you need.
     
  14. To remove a configuration, click  in its row.
     
    A confirmation dialog box will appear.
      
  15. Click Confirm.
     
  16. After you have made all the updates you need, click Save.
       
    Your schedule edits will appear in the Manage Schedules grid.

Note: After you edit a schedule, make sure to associate it to the alerts, operators, or assets its time frame applies to. The schedule won't fulfill its function if it's not applied to an entity.