An iOn schedule is a plan of the specific days of the week and hours of those days designated for an entity's use. For operators and assets, an applied schedule would be the time you expect them to be driving/in operation. If a schedule is assigned to an alert, the alert will be triggered only during the apportioned hours — for example, you can create a schedule from 9 a.m. to 5 p.m. and associate it with an excessive idling alert if you want to be notified about overidling only during the workday. (Also, you can select for an alert to be triggered any time outside the applied scheduled, such as if you want to be notified if a driver is using a vehicle beyond their approved work hours.)


To add an iOn schedule, you have two options: creating a new one from scratch and duplicating (and modifying) an existing schedule. Duplicating is advantageous in that all the original day/time configurations will be carried over; it is also good for using the same schedule of hours for a second group. Both methods are covered below, in separate sections.


Note: Make sure to create the schedule before adding a new alert, asset, or operator that will need it.
 

For an explanation of the features of the Admin - Schedules screen, go to Navigating the Admin - Schedules Screen.


Creating a New Schedule from Scratch


To build a completely new schedule from the ground up, follow these steps:


  1. Click  >> Admin >> Schedules.
     
    The Admin - Schedules screen will appear and display the Manage Schedules list.
       
  2. Click Add at the bottom of the screen.
     
    The Add Schedule dialog box will appear.
       
  3. Type the name to use for the schedule in the Name field.
    Note: For example, you might create a schedule called 9 to 5, which will cover just the hours of 9 a.m. to 5 p.m.
    By default, the group you currently have selected in the Group Chooser will be set for the group to add the schedule to.
     
  4. If you would like to place it in a different group, click the Group drop-down arrow and select the group from the list.
    Note: Only entities assigned to the group you choose will be able to have this schedule applied to them, plus its subgroups if you make the schedule inheritable. If you want the schedule to be able to be used by every alert, operator, and asset, in every group, place it in your top-level group (and leave Inheritable selected).
  5. Type an explanation of what time frame the schedule is planned for in the Description field (such as "Work hours only — 9 a.m. to 5 p.m.").
     
  6. Leave the Status field at its default value of Enabled.
    Note: Future plans include being able to set a schedule to Disabled or Suspended and then not allow it to be associated with an entity. This feature isn't currently working, but it isn't likely to be what you want when you are adding a new schedule, anyway.
  7. If you want the schedule to be able to be applied to alerts, operators, and assets in subgroups of the group it is assigned to (so the subgroups, or child groups, inherit the schedule from the parent group), leave Inheritable selected.
     
    If you want it to be available only for that single group's entities, deselect Inheritable.
     
  8. Click the Day drop-down arrow and select the first day of the week you want the schedule to include, such as Monday for weekdays.
     
  9. Click in the Start Time field.
     
    A time picker will appear.
      
  10. Click and drag the hand to the hour that will begin the part of the day you want covered by the schedule (such as 9 for 9:00 a.m.).
     
  11. Then click and drag the hand to the minute of that hour (such as 00 for 9:00 a.m.).
     
  12. If the selected 12-hour time period isn't correct, click AM or PM (depending on which you need).
     
  13. Click OK.
     
  14. Click in the End Time field.
    Caution: The time span cannot cross midnight, but there are plans in the future to change that limitation. Currently, though, if you want to create a schedule that covers 10 p.m. to 4 a.m., for example (such as if you want it to be applied to an alert that checks for Ignition On events so that you can make sure no one is operating your vehicles after hours), you'll need to use two configurations to cover that for each day — one for the first day (such as Monday) from 10 p.m. to 11:59 p.m. and a second one for the following day (Tuesday in this example) from 12:00 a.m. to 4:00 a.m.
  15. In its time picker, repeat steps 10 through 13 for the time of day that will complete the time frame for the schedule (such as choosing 5, 00, and then PM for 5:00 p.m.).
     
  16. If you need to add other days for the schedule, click  to the left of Add Configuration.
     
    A second row of Day, Start Time, and End Time options will appear.
      
  17. In the row of the second configuration, click the Day drop-down arrow and select the next day of the week you want the schedule to include, such as Tuesday for weekdays.
     
  18. Repeat steps 9 through 15 for the second day's time range.
     
  19. For every day you need to include in the schedule, click  to the left of Add Configuration and repeat steps 8 through 15.
     
  20. After you have added all the days you need, click Save.
       
    If the group you placed the schedule in is the one you have selected in the Group Chooser (or is a child group of it, and you have Include Subgroups selected), your new schedule will appear in the Manage Schedules list.

Note: After you create a schedule, make sure to associate it to the alerts, operators, or assets its time frame applies to. The schedule won't fulfill its function if it's not applied to an entity.


Duplicating a Schedule


First, find a schedule whose settings are similar to those of the new one you need to add. Then follow these steps:


  1. Click  >> Admin >> Schedules.
     
    The Admin - Schedules screen will appear and display the Manage Schedules list.
       
  2. If the schedule you want to duplicate is in a subgroup of the one you have selected in the Group Chooser, click Include Subgroups at the bottom of the screen.
     
  3. Scroll down to the schedule or filter the Name column to find it. (See Sorting and Filtering Column Data if needed.)
     
  4. In the row of the schedule, click  under Actions.
     
    The Add Schedule dialog box will appear with certain settings of the original schedule applied. All of the original's day/time configurations will be included.
      
  5. Type the name to use for the schedule in the Name field, such as 9 to 5.
     
  6. If you would like to place the schedule in a different group, click the Group drop-down arrow and select the group from the list.
    Note: Only entities assigned to the group you choose will be able to have this schedule applied to them, plus its subgroups if you make the schedule inheritable. If you want the schedule to be able to be used by every alert, operator, and asset, in every group, place it in your top-level group (and make sure that Inheritable is selected).
  7. Type an explanation of what time frame the schedule is planned for in the Description field (such as "Work hours — 9 a.m. to 5 p.m. weekdays").
     
  8. Make sure that the Status field is set to Enabled.
    Note: Future plans include being able to set a schedule to Disabled or Suspended and then not allow it to be associated with an entity. This feature isn't currently working, however.
  9. If you want the schedule to be able to be applied to entities in subgroups of the group it is assigned to (so the subgroups, or child groups, inherit the schedule from the parent group), make sure that Inheritable is selected.
     
    If you want it to be available only for that single group's entities, deselect Inheritable.
     
  10. If you need to change one of the existing configurations, such as to modify the hours it covers, follow these steps:
     
    1. To change the configuration's day, click its Day drop-down arrow and select the day of the week you need to use.
       
    2. To change the hour the configuration will start, click in the Start Time field and follow these steps:
        
      1. In the time picker, click and drag the hand to the hour that will begin the part of the day you want covered by the schedule (such as 9 for 9:00 a.m.).
         
      2. Then click and drag the hand to the minute of that hour (such as 00 for 9:00 a.m.).
         
      3. If the selected 12-hour time period isn't correct, click AM or PM (depending on which you need).
         
      4. Click OK.
         
    3. To change the hour the configuration will end, click in the End Time field and repeat step b's procedure.
      Caution: The time span cannot cross midnight, but there are plans in the future to change that limitation. Currently, though, if you want to create a schedule that covers 10 p.m. to 4 a.m., for example (such as if you want it to be applied to an alert that checks for Ignition On events so that you can make sure no one is operating your vehicles after hours), you'll need to use two configurations to cover that for each day — one for the first day (such as Monday) from 10 p.m. to 11:59 p.m. and a second one for the following day (Tuesday in this example) from 12:00 a.m. to 4:00 a.m.
  11. If you need to add another day for the schedule, click  to the left of Add Configuration.
     
    Another row of Day, Start Time, and End Time options will appear.
      
  12. In the row of the new configuration, repeat step 10.
     
  13. Repeat steps 11 and 12 for all the new configurations you need.
     
  14. To remove a configuration, click  in its row.
     
    A confirmation dialog box will appear.
      
  15. Click Confirm.
     
  16. After you have made all the configuration changes you need, click Save.
       
    Your new schedule will appear in the Manage Schedules grid.

Note: After you add a schedule, make sure to associate it to the alerts, operators, or assets its time frame applies to. The schedule won't fulfill its function if it's not applied to an entity.