An iOn Tag is a smart proximity sensor you can attach to equipment. Often, the tags are associated to a particular vehicle — the goal being making sure that all the right tools are on the right vehicle. If a tagged item is left behind at a worksite or otherwise lost, iOn can identify its last-known location (based on the GPS data from either its assigned vehicle's LMU or just the closest vehicle's device and when the tag was last in proximity to it) and alert you so that you can find it quickly.


Here is one example of an iOn Tag:



Note: There are two main procedures to follow when using an iOn Tag: First, the tool on which you have placed the tag must be added as an asset itself; then, you optionally can associate that tagged asset to the vehicle asset it belongs to. These steps are presented in the first two sections below. If the iOn Tag asset has already been added (and the tag belongs to a particular vehicle asset), you can skip down to the second section, "Associating iOn Tags with a Vehicle." The third section in this article covers how to remove an iOn Tag association, such as if the tool has been reassigned to another vehicle or it doesn't need any vehicle assignment.


Adding an iOn Tag Asset


To add an iOn Tag asset to the iOn software, follow these steps:


  1. Affix the iOn Tag to the piece of equipment.
     
  2. In iOn, click  >> Admin >> Assets.
     
    The Admin - Assets screen will appear and display the Manage Assets list.
       
  3. Click Add Asset at the bottom of the screen.
     
    The Add Asset dialog box will appear.
      
  4. Type a name to use for the iOn Tag asset in the Asset Name field, such as Vehicle 103's Laptop.
     
  5. If your organization uses aliases as a secondary identifier for your equipment, you optionally can type one for this iOn Tag in the Alias field.
     
    By default, the group you currently have selected in the Group Chooser will be set for the group to add the tag to.
     
  6. If you would like to place it in a different group, click the Group drop-down arrow and select the group from the list.
    Note: You'll need to place the tag in the same group (or one of its subgroups) as the vehicle asset you will assign it to later so that it's available to the vehicle during the association steps.
  7. Click the Asset Type drop-down arrow and select Tool.
     
  8. Add the tag as the device for the iOn Tag asset as follows:
     
    1. Click  to the right of the Device field.
       
      The Choose Device dialog box will appear.
       
      Note: You may have to click Include Subgroups at the bottom of the dialog box to view more tags.
    2. Filter the Device Name column or scroll down the list of devices until you find the ID number on the tool's tag. (See Sorting and Filtering Column Data if needed.)
      Note: Currently, this is the best way to find your tag, as the search field only works on the ESN and Asset Name column (and the tag's ID number may not be listed under ESN — perhaps only under Device Name).
    3. Click the row with your tag's ID number to assign it to your new iOn Tag asset.
      Caution: You won't be able to select a tag that is already assigned to an asset. (Or more precisely, the Confirm button will remained grayed out if you do.) If you have physically removed a previously used tag from a tool and want to affix it to a new tool, remove the tag's assignment from the other tool asset in iOn before trying to add it to the new tag asset. (See Editing an Asset; you'll need to edit the original tag asset, clicking to the right of the Device field in the Edit Asset Name dialog box.)
    4. Click Confirm.
      Note: If the tag ID you chose was assigned to a different group than the one you are placing the new iOn Tag asset in, you'll be asked if you are okay with moving the tag to that group. Click Confirm if you are.
      The tag ID number you chose will appear in the Device field.
       
  9. Click the Install Date  and select the date you attached the iOn Tag to the tool.
     
  10. Scroll down to the bottom of the Add Asset dialog box, skipping all the other fields.
    Note: Optionally, you can change the unit of measurement by clicking the Odometer Reference Unit drop-down arrow and specifying Miles or Kilometers. (Its prepopulated value of Default will use your default iOn setting for this.)
     
  11. Click Save.
       
    Your new iOn Tag asset will appear in the Manage Assets list.


Associating iOn Tags with a Vehicle


To associate iOn Tag assets with an assigned vehicle asset (if any), follow these steps:


  1. Click  >> Admin >> Assets.
     
    The Admin - Assets screen will appear and display the Manage Assets list.
       
  2. If the vehicle asset is in a subgroup of the one you have selected in the Group Chooser, click Include Subgroups at the bottom of the screen.
     
  3. In the row of the vehicle, click  under Actions.
     
    The Manage Tag Assignments dialog box will appear.
      
  4. In the Search Tags field, type part of the iOn Tag's asset name.
     
    Matching tags will appear in a drop-down list.
    Note: As mentioned in the first section, "Adding an iOn Tag Asset," the iOn Tag must be in the same iOn group (or a subgroup of it) as the vehicle in order for it to be available in the Search Tags result list.
  5. Click  to the right of the name of the iOn Tag asset you want to associate with the vehicle.
    Caution: iOn won't let you select a tag that's already associated with another vehicle. If you need to reassign a tool to this vehicle, first remove it from the other asset, as shown below in the section "Dissociating iOn Tags from a Vehicle."
  6. Repeat steps 4 and 5 for all the equipment with iOn Tags that belong to the vehicle asset.
     
    The added tags will appear in the Assigned Tags list.
     
    Note: If you added a tag by mistake, you can remove it by clicking  to the right of its name and then selecting Confirm in the warning dialog box.
  7. When you are finished adding iOn Tags, click Save.
     
    The iOn Tags you assigned to the vehicle asset will appear under Associations in its row in the Manage Assets grid.
    Note: You may need to refresh the page to see the tags' names in the grid.


Dissociating iOn Tags from a Vehicle


To dissociate iOn Tag assets from a previously assigned vehicle asset (such as if a tool now belongs on a different truck or no longer needs any vehicle association), follow these steps:


  1. Click  >> Admin >> Assets.
     
    The Admin - Assets screen will appear and display the Manage Assets list.
       
  2. If the vehicle asset is in a subgroup of the one you have selected in the Group Chooser, click Include Subgroups at the bottom of the screen.
     
  3. In the row of the vehicle, click  under Actions.
     
    The Manage Tag Assignments dialog box will appear and display the vehicle's currently assigned iOn Tags.
      
  4. Click  to the right of the name of the tag you want to remove from the vehicle.
     
    A confirmation dialog box will appear.
      
  5. Click Confirm.
     
  6. Repeat steps 4 and 5 for all the equipment with iOn Tags you want to dissociate from the vehicle asset.
     
  7. When you are finished removing iOn Tags, click Save.
     
    The iOn Tags you removed from the vehicle asset will still appear under Associations in its row in the Manage Assets grid, but don't be alarmed. If you refresh the screen, you'll see that they aren't actually still assigned to the vehicle.