In iOn, we use the term asset for the equipment you are tracking; generally speaking, this will mean vehicle, but it also could be farm equipment, cargo containers — anything of value to you that could be in motion and therefore trackable.

This article describes the various features of the Admin - Assets screen, which you access by clicking  >> Admin >> Assets. The Admin - Assets screen is where your organization's iOn administrator will add new assets (either individually or in bulk using the import feature), edit or delete existing ones, and associate operators, routes, or iOn Tags to them.

If your default iOn group is your organization's top-level group, the Admin - Assets screen might be blank when you open it. If that is the case, select Include Subgroups at the bottom of the screen. By default, your assets are listed by asset name in ascending order (from lowest to highest for numbers, or from A to Z for words).

Note: For information about the banner at the top and accordion menu on the left (which you open by clicking ), see Navigating the iOn Site.

At the top right of the screen is the View Devices option. You can click this to open a list of your LMUs (location messaging units), iOn Tags, and other devices.

Here is an explanation of the grid icons and column headers:

  • Group: The name of the fleet group the asset belongs to.
  • Asset Name: The asset identifier, which is often a number.
  • Alias: An optional secondary identifier for the asset; this is used by only a few customers.
  • Type: The classification for the asset, such as Vehicle.
  • Category: The grouping to which you've assigned the asset, such as Heavy-Duty Truck (if your organization has designated categories).
  • Schedule: The asset's specified set of days and hours it is permitted to be operated. Asset schedules are designed to work in coordination with the Unauthorized Usage reports, which show when assets were used in a time window that was not allowed (for example, outside of their assigned schedule of 9:00 a.m. to 5:00 p.m.). In addition, you can set an alert to be triggered should its event occur any time outside the applied scheduled. (See Adding a Schedule.)
  • Device: The asset's LMU, which is usually listed by its ESN (electronic serial number).
  • Associations: Any iOn Tags associated with the asset, such as those placed on tools.
  • Status: The asset's current state in the database, which will be Enabled.
    Note: The Status column is a leftover from a similar screen, Admin - Groups, and doesn't really apply to assets. (For groups, you have the option of disabling or suspending the data for one of your customers, if needed, which will produce Status values of Disabled and Suspended, respectively.)
  • Actions: Functions you can perform for the asset on this screen.
  • : Opens the Edit window for the asset, in which you can modify its settings. (See Editing an Asset for details.)
  • : Opens the Manage Assignments window, in which you can assign an operator or a route to the asset. (See Assigning an Operator and a Route to an Asset for details.)
  • : Opens the Manage Tag Assignments window, in which you can associate iOn Tags with the asset. (See Employing iOn Tags for details.)
  • : Opens the Audit window, in which you can see what edits have been made to the asset and by whom. (See Auditing Changes Made to an Asset for details.)
  • : Deletes the asset. (See Deleting an Asset for details.)

These are the options along the bottom of the screen:

  • Select Columns: Enables you to add or remove columns. (See Customizing the Grid Layout for details.)
  • Clear Filters: If you have applied filters to any columns (see Sorting and Filtering Column Data), removes them. Note that this is necessary before you can apply any subsequent filters for a column.
  • Clear Sort: If you have sorted the data in a column (see Sorting and Filtering Column Data), removes the sort.
  • Export to CSV: Exports and downloads the grid data to a CSV (comma-separated value) file.
  • Include Subgroups: Displays the assets of the subgroups (if any) of the group you have selected in the Group Chooser. (See Choosing a Group to View Globally for details on how to change the group each screen will display the data for upon launch.)
  • Import Assets: Begins the process of adding multiple assets to your iOn account. (See Importing Assets for details.)
  • Add Asset: Begins the process of adding an individual asset to your iOn account. (See Adding an Asset for details.)
  • Edit: Opens the Edit window for the selected asset, in which you can modify its settings. If you select multiple assets prior to clicking Edit, you can modify only common fields for them. (See Editing an Asset for details.)
  • Delete: Removes the selected assets from the system. (See Deleting an Asset for details.)
  • Refresh: Refreshes the data on the screen (which can be especially useful if other users are making changes).

Just below the grid are icons that enable you to navigate through the pages of data, if needed. See Paging Options for an explanation of these.